TCO Report
Girl Scouts Badgerland
Vendor 1 grand total
$101,408.45
→
PageMAX grand total
$84,536.99
Lifecycle savings
$16,871.46
Monthly meter totals
12 months of data| Meter Date | Mono Total | Color Total |
|---|---|---|
| Aug 2025 | 6,993 | 7,662 |
| Sep 2025 | 1,903 | 13,433 |
| Oct 2025 | 1,574 | 9,837 |
| Nov 2025 | 3,156 | 10,165 |
| Dec 2025 | 4,929 | 10,838 |
| Jan 2026 | 3,264 | 2,522 |
| Feb 2026 | 2,564 | 8,420 |
| Mar 2026 | 3,658 | 12,449 |
| Apr 2026 | 3,315 | 11,161 |
| May 2026 | 2,519 | 12,307 |
| Jun 2026 | 3,579 | 11,717 |
| Jul 2026 | 2,970 | 7,124 |
| 12-month total | 40,424 | 117,635 |
| Monthly average | 3,369 | 9,803 |
Vendor 1 Contract Structure
| Total Lease Expenses | $63,883.77 | |
| Total Service Expenses | $36,578.26 | Use it or lose it |
| Total Shipping Costs | $246.42 | |
| Invoice Processing Fee | $0.00 | |
| Wipe Hard Drive Data | $250.00 | End-of-Term Expense |
| Lease Return Fee | $450.00 | Estimated End-of-Term Expense |
| Sub Total | $101,408.45 | |
| Sales Tax | $0.00 | |
| Grand Total | $101,408.45 | without PageMAX benefits |
Lease annual increase10.0%
Service annual increase10.0%
Invoice processing fee$0.00
PageMAX Nonprofit Program
| Total Lease Expenses | $54,936.00 | Lease rates locked for the term |
| Total Service Expenses | $29,600.99 | Service rates locked · Rolling Meter Credit |
| Total Shipping Costs | $0.00 | Free Shipping |
| Invoice Processing Fee | $0.00 | Free Invoice Processing |
| Wipe Hard Drive Data | $0.00 | Free Service Included |
| Lease Return Fee | $0.00 | Free Equipment Returns |
| Sub Total | $84,536.99 | |
| Sales Tax | $0.00 | |
| PageMAX Grand Total | $84,536.99 | |
| PageMAX Lifecycle Savings | $16,871.46 | vs Vendor 1 |
Standard Meter Table (Vendor — use it or lose it)
| Meter Date | Mono Meter | Mono Total | Mono Bal. | Mono $ | Color Meter | Color Total | Color Bal. | Color $ | Service Total |
|---|---|---|---|---|---|---|---|---|---|
| Aug 2025 | 250,037 | 6,993 | 1,993 | $16.34 | 629,650 | 7,662 | 662 | $29.79 | $46.13 |
| Sep 2025 | 251,940 | 1,903 | 0 | $0.00 | 643,083 | 13,433 | 6,433 | $289.49 | $289.49 |
| Oct 2025 | 253,514 | 1,574 | 0 | $0.00 | 652,920 | 9,837 | 2,837 | $127.66 | $127.66 |
| Nov 2025 | 256,670 | 3,156 | 0 | $0.00 | 663,085 | 10,165 | 3,165 | $142.42 | $142.42 |
| Dec 2025 | 261,599 | 4,929 | 0 | $0.00 | 673,923 | 10,838 | 3,838 | $172.71 | $172.71 |
| Jan 2026 | 264,863 | 3,264 | 0 | $0.00 | 676,445 | 2,522 | 0 | $0.00 | $0.00 |
| Feb 2026 | 267,427 | 2,564 | 0 | $0.00 | 684,865 | 8,420 | 1,420 | $63.90 | $63.90 |
| Mar 2026 | 271,085 | 3,658 | 0 | $0.00 | 697,314 | 12,449 | 5,449 | $245.20 | $245.20 |
| Apr 2026 | 274,400 | 3,315 | 0 | $0.00 | 708,475 | 11,161 | 4,161 | $187.25 | $187.25 |
| May 2026 | 276,919 | 2,519 | 0 | $0.00 | 720,782 | 12,307 | 5,307 | $238.82 | $238.82 |
| Jun 2026 | 280,498 | 3,579 | 0 | $0.00 | 732,499 | 11,717 | 4,717 | $212.27 | $212.27 |
| Jul 2026 | 283,468 | 2,970 | 0 | $0.00 | 739,623 | 7,124 | 124 | $5.58 | $5.58 |
Rates & lease
- Mono per Page Rate
- 0.008200
- Color per Page Rate
- 0.045000
- Base Lease Payment
- $872.00
- Lease Term (months)
- 63
- Base Service Amount
- $355.00
- Mono Pages Included
- 5,000
- Color Pages Included
- 7,000
Shipping & toner
- Cost to Ship a Toner
- $10.00
- Black Toner Yield
- 106,600
- Color Toner Yield
- 39,200
- Waste Toner Container
- 120,000
- Total Cart. Shipped
- 24.6419
- Waste Toner
- 6.3000
- Est. Monthly Shipping
- $246.42
Other potential expenses
- Invoice Processing Fee
- $0.00
- Wipe Hard Drive Data
- $250.00
- Lease Return Fee
- $450.00
- Sales Tax Rate
- 0.00%
- Total Lifecycle Mono
- 315,000
- Total Lifecycle Color
- 441,000
Year-by-year average
| Monthly Service | Annual Service | Monthly Lease & Service | Annual Lease & Service | |
|---|---|---|---|---|
| Average Monthly Service Yr1 | $499.29 | $5,991.43 | $1,371.29 | $16,455.43 |
| Average Monthly Service Yr2 | $549.21 | $6,590.57 | $1,508.41 | $18,100.97 |
| Average Monthly Service Yr3 | $604.14 | $7,249.63 | $1,659.26 | $19,911.07 |
| Average Monthly Service Yr4 | $664.55 | $7,974.59 | $1,825.18 | $21,902.17 |
| Average Monthly Service Yr5 | $731.00 | $8,772.05 | $2,007.70 | $24,092.39 |
| 5-year total | $36,578.26 | $100,462.03 |
Rolling Meter Table (PageMAX — rollover credits)
| Meter Date | Mono Meter | Mono Total | Mono Bal. | Mono $ | Color Meter | Color Total | Color Bal. | Color $ | Service Total |
|---|---|---|---|---|---|---|---|---|---|
| Aug 2025 | 250,037 | 6,993 | 1,993 | $16.34 | 629,650 | 7,662 | 662 | $29.79 | $46.13 |
| Sep 2025 | 251,940 | 1,903 | -20 | $-0.16 | 643,083 | 13,433 | 6,433 | $289.49 | $289.32 |
| Oct 2025 | 253,514 | 1,574 | -3,426 | $-28.09 | 652,920 | 9,837 | 2,837 | $127.66 | $99.57 |
| Nov 2025 | 256,670 | 3,156 | -1,844 | $-15.12 | 663,085 | 10,165 | 3,165 | $142.42 | $127.30 |
| Dec 2025 | 261,599 | 4,929 | -71 | $-0.58 | 673,923 | 10,838 | 3,838 | $172.71 | $172.13 |
| Jan 2026 | 264,863 | 3,264 | -1,736 | $-14.24 | 676,445 | 2,522 | -4,478 | $-201.51 | $-215.75 |
| Feb 2026 | 267,427 | 2,564 | -2,436 | $-19.98 | 684,865 | 8,420 | 1,420 | $63.90 | $43.92 |
| Mar 2026 | 271,085 | 3,658 | -1,342 | $-11.00 | 697,314 | 12,449 | 5,449 | $245.20 | $234.20 |
| Apr 2026 | 274,400 | 3,315 | -1,685 | $-13.82 | 708,475 | 11,161 | 4,161 | $187.25 | $173.43 |
| May 2026 | 276,919 | 2,519 | -2,481 | $-20.34 | 720,782 | 12,307 | 5,307 | $238.82 | $218.47 |
| Jun 2026 | 280,498 | 3,579 | -1,421 | $-11.65 | 732,499 | 11,717 | 4,717 | $212.27 | $200.61 |
| Jul 2026 | 283,468 | 2,970 | -2,030 | $-16.65 | 739,623 | 7,124 | 124 | $5.58 | $-11.07 |
Rates & lease
- Mono per Page Rate
- 0.008200
- Color per Page Rate
- 0.045000
- Base Lease Payment
- $872.00
- Lease Term (months)
- 63
- Base Service Amount
- $355.00
- Mono Pages Included
- 5,000
- Color Pages Included
- 7,000
Year-by-year average
| Monthly Service | Annual Service | Monthly Lease & Service | Annual Lease & Service | |
|---|---|---|---|---|
| Lifetime (locked rate) | $469.86 | $29,600.99 | $1,341.86 | $84,536.99 |