TCO Report
PBC Linear
Vendor 1 grand total
$360,362.93
→
PageMAX grand total
$299,612.13
Lifecycle savings
$60,750.80
Monthly meter totals
12 months of data| Meter Date | Mono Total | Color Total |
|---|---|---|
| Aug 2025 | 19,960 | 14,431 |
| Sep 2025 | -7,866 | 18,825 |
| Oct 2025 | 48,340 | 15,201 |
| Nov 2025 | 27,930 | 17,279 |
| Dec 2025 | 19,605 | 14,688 |
| Jan 2026 | 19,554 | 13,017 |
| Feb 2026 | 23,841 | 16,784 |
| Mar 2026 | 23,019 | 13,486 |
| Apr 2026 | 25,998 | 13,216 |
| May 2026 | 29,567 | 13,227 |
| Jun 2026 | 25,047 | 11,756 |
| Jul 2026 | 23,351 | 11,795 |
| 12-month total | 278,346 | 173,705 |
| Monthly average | 23,196 | 14,475 |
Vendor 1 Contract Structure
| Total Lease Expenses | $286,238.10 | |
| Total Service Expenses | $70,443.57 | Use it or lose it |
| Total Shipping Costs | $2,981.26 | |
| Invoice Processing Fee | $0.00 | |
| Wipe Hard Drive Data | $250.00 | End-of-Term Expense |
| Lease Return Fee | $450.00 | Estimated End-of-Term Expense |
| Sub Total | $360,362.93 | |
| Sales Tax | $0.00 | |
| Grand Total | $360,362.93 | without PageMAX benefits |
Lease annual increase10.0%
Service annual increase10.0%
Invoice processing fee$0.00
PageMAX Nonprofit Program
| Total Lease Expenses | $246,146.67 | Lease rates locked for the term |
| Total Service Expenses | $53,465.46 | Service rates locked · Rolling Meter Credit |
| Total Shipping Costs | $0.00 | Free Shipping |
| Invoice Processing Fee | $0.00 | Free Invoice Processing |
| Wipe Hard Drive Data | $0.00 | Free Service Included |
| Lease Return Fee | $0.00 | Free Equipment Returns |
| Sub Total | $299,612.13 | |
| Sales Tax | $0.00 | |
| PageMAX Grand Total | $299,612.13 | |
| PageMAX Lifecycle Savings | $60,750.80 | vs Vendor 1 |
Standard Meter Table (Vendor — use it or lose it)
| Meter Date | Mono Meter | Mono Total | Mono Bal. | Mono $ | Color Meter | Color Total | Color Bal. | Color $ | Service Total |
|---|---|---|---|---|---|---|---|---|---|
| Aug 2025 | 867,920 | 19,960 | 0 | $0.00 | 372,234 | 14,431 | 1,931 | $86.90 | $86.90 |
| Sep 2025 | 860,054 | -7,866 | 0 | $0.00 | 391,059 | 18,825 | 6,325 | $284.63 | $284.63 |
| Oct 2025 | 908,394 | 48,340 | 8,340 | $62.55 | 406,260 | 15,201 | 2,701 | $121.55 | $184.10 |
| Nov 2025 | 936,324 | 27,930 | 0 | $0.00 | 423,539 | 17,279 | 4,779 | $215.05 | $215.05 |
| Dec 2025 | 955,929 | 19,605 | 0 | $0.00 | 438,227 | 14,688 | 2,188 | $98.46 | $98.46 |
| Jan 2026 | 975,483 | 19,554 | 0 | $0.00 | 451,244 | 13,017 | 517 | $23.27 | $23.27 |
| Feb 2026 | 999,324 | 23,841 | 0 | $0.00 | 468,028 | 16,784 | 4,284 | $192.78 | $192.78 |
| Mar 2026 | 1,022,343 | 23,019 | 0 | $0.00 | 481,514 | 13,486 | 986 | $44.37 | $44.37 |
| Apr 2026 | 1,048,341 | 25,998 | 0 | $0.00 | 494,730 | 13,216 | 716 | $32.22 | $32.22 |
| May 2026 | 1,077,908 | 29,567 | 0 | $0.00 | 507,957 | 13,227 | 727 | $32.71 | $32.71 |
| Jun 2026 | 1,102,955 | 25,047 | 0 | $0.00 | 519,713 | 11,756 | 0 | $0.00 | $0.00 |
| Jul 2026 | 1,126,306 | 23,351 | 0 | $0.00 | 531,508 | 11,795 | 0 | $0.00 | $0.00 |
Rates & lease
- Mono per Page Rate
- 0.007500
- Color per Page Rate
- 0.045000
- Base Lease Payment
- $3,907.09
- Lease Term (months)
- 63
- Base Service Amount
- $862.00
- Mono Pages Included
- 40,000
- Color Pages Included
- 12,500
Shipping & toner
- Cost to Ship a Toner
- $10.00
- Black Toner Yield
- 23,600
- Color Toner Yield
- 16,500
- Waste Toner Container
- 30,000
- Total Cart. Shipped
- 298.1256
- Waste Toner
- 110.2500
- Est. Monthly Shipping
- $2,981.26
Other potential expenses
- Invoice Processing Fee
- $0.00
- Wipe Hard Drive Data
- $250.00
- Lease Return Fee
- $450.00
- Sales Tax Rate
- 0.00%
- Total Lifecycle Mono
- 2,520,000
- Total Lifecycle Color
- 787,500
Year-by-year average
| Monthly Service | Annual Service | Monthly Lease & Service | Annual Lease & Service | |
|---|---|---|---|---|
| Average Monthly Service Yr1 | $961.54 | $11,538.48 | $4,868.63 | $58,423.56 |
| Average Monthly Service Yr2 | $1,057.69 | $12,692.33 | $5,355.49 | $64,265.92 |
| Average Monthly Service Yr3 | $1,163.46 | $13,961.56 | $5,891.04 | $70,692.51 |
| Average Monthly Service Yr4 | $1,279.81 | $15,357.72 | $6,480.15 | $77,761.76 |
| Average Monthly Service Yr5 | $1,407.79 | $16,893.49 | $7,128.16 | $85,537.93 |
| 5-year total | $70,443.57 | $356,681.68 |
Rolling Meter Table (PageMAX — rollover credits)
| Meter Date | Mono Meter | Mono Total | Mono Bal. | Mono $ | Color Meter | Color Total | Color Bal. | Color $ | Service Total |
|---|---|---|---|---|---|---|---|---|---|
| Aug 2025 | 867,920 | 19,960 | -20,040 | $-150.30 | 372,234 | 14,431 | 1,931 | $86.90 | $-63.40 |
| Sep 2025 | 860,054 | -7,866 | -9,789 | $-73.42 | 391,059 | 18,825 | 6,325 | $284.63 | $211.21 |
| Oct 2025 | 908,394 | 48,340 | 8,340 | $62.55 | 406,260 | 15,201 | 2,701 | $121.55 | $184.10 |
| Nov 2025 | 936,324 | 27,930 | -12,070 | $-90.52 | 423,539 | 17,279 | 4,779 | $215.05 | $124.53 |
| Dec 2025 | 955,929 | 19,605 | -20,395 | $-152.96 | 438,227 | 14,688 | 2,188 | $98.46 | $-54.50 |
| Jan 2026 | 975,483 | 19,554 | -20,446 | $-153.35 | 451,244 | 13,017 | 517 | $23.27 | $-130.08 |
| Feb 2026 | 999,324 | 23,841 | -16,159 | $-121.19 | 468,028 | 16,784 | 4,284 | $192.78 | $71.59 |
| Mar 2026 | 1,022,343 | 23,019 | -16,981 | $-127.36 | 481,514 | 13,486 | 986 | $44.37 | $-82.99 |
| Apr 2026 | 1,048,341 | 25,998 | -14,002 | $-105.02 | 494,730 | 13,216 | 716 | $32.22 | $-72.80 |
| May 2026 | 1,077,908 | 29,567 | -10,433 | $-78.25 | 507,957 | 13,227 | 727 | $32.71 | $-45.53 |
| Jun 2026 | 1,102,955 | 25,047 | -14,953 | $-112.15 | 519,713 | 11,756 | -744 | $-33.48 | $-145.63 |
| Jul 2026 | 1,126,306 | 23,351 | -16,649 | $-124.87 | 531,508 | 11,795 | -705 | $-31.72 | $-156.59 |
Rates & lease
- Mono per Page Rate
- 0.007500
- Color per Page Rate
- 0.045000
- Base Lease Payment
- $3,907.09
- Lease Term (months)
- 63
- Base Service Amount
- $862.00
- Mono Pages Included
- 40,000
- Color Pages Included
- 12,500
Year-by-year average
| Monthly Service | Annual Service | Monthly Lease & Service | Annual Lease & Service | |
|---|---|---|---|---|
| Lifetime (locked rate) | $848.66 | $53,465.46 | $4,755.75 | $299,612.13 |