TCO Report
Saint Paul Lutheran Church - Beloit 6-9-2026
Vendor 1 grand total
$14,768.13
→
PageMAX grand total
$7,953.53
Lifecycle savings
$6,814.60
Monthly meter totals
12 months of data| Meter Date | Mono Total | Color Total |
|---|---|---|
| Jul 2025 | 7,382 | 1,049 |
| Aug 2025 | 6,966 | 1,445 |
| Sep 2025 | 5,752 | 1,076 |
| Oct 2025 | 6,009 | 614 |
| Nov 2025 | 5,765 | 2,655 |
| Dec 2025 | 7,457 | 1,769 |
| Jan 2026 | 7,228 | 4,468 |
| Feb 2026 | 5,593 | 1,327 |
| Mar 2026 | 8,117 | 3,796 |
| Apr 2026 | 8,268 | 3,713 |
| May 2026 | 11,386 | 1,446 |
| Jun 2026 | 5,516 | 3,086 |
| 12-month total | 85,439 | 26,444 |
| Monthly average | 7,120 | 2,204 |
Vendor 1 Contract Structure
| Total Lease Expenses | $0.00 | |
| Total Service Expenses | $14,768.13 | Use it or lose it |
| Total Shipping Costs | $0.00 | |
| Invoice Processing Fee | $0.00 | |
| Wipe Hard Drive Data | $0.00 | End-of-Term Expense |
| Lease Return Fee | $0.00 | Estimated End-of-Term Expense |
| Sub Total | $14,768.13 | |
| Sales Tax | $0.00 | |
| Grand Total | $14,768.13 | without PageMAX benefits |
Lease annual increase10.0%
Service annual increase10.0%
Invoice processing fee$0.00
PageMAX Nonprofit Program
| Total Lease Expenses | $1,332.00 | Lease rates locked for the term |
| Total Service Expenses | $6,621.53 | Service rates locked · Rolling Meter Credit |
| Total Shipping Costs | $0.00 | Free Shipping |
| Invoice Processing Fee | $0.00 | Free Invoice Processing |
| Wipe Hard Drive Data | $0.00 | Free Service Included |
| Lease Return Fee | $0.00 | Free Equipment Returns |
| Sub Total | $7,953.53 | |
| Sales Tax | $0.00 | |
| PageMAX Grand Total | $7,953.53 | |
| PageMAX Lifecycle Savings | $6,814.60 | vs Vendor 1 |
Standard Meter Table (Vendor — use it or lose it)
| Meter Date | Mono Meter | Mono Total | Mono Bal. | Mono $ | Color Meter | Color Total | Color Bal. | Color $ | Service Total |
|---|---|---|---|---|---|---|---|---|---|
| Jul 2025 | 175,537 | 7,382 | 1,382 | $11.57 | 84,536 | 1,049 | 0 | $0.00 | $11.57 |
| Aug 2025 | 182,503 | 6,966 | 5,043 | $42.21 | 85,981 | 1,445 | 0 | $0.00 | $42.21 |
| Sep 2025 | 188,255 | 5,752 | 0 | $0.00 | 87,057 | 1,076 | 0 | $0.00 | $0.00 |
| Oct 2025 | 194,264 | 6,009 | 9 | $0.08 | 87,671 | 614 | 0 | $0.00 | $0.08 |
| Nov 2025 | 200,029 | 5,765 | 0 | $0.00 | 90,326 | 2,655 | 655 | $34.02 | $34.02 |
| Dec 2025 | 207,486 | 7,457 | 1,457 | $12.20 | 92,095 | 1,769 | 0 | $0.00 | $12.20 |
| Jan 2026 | 214,714 | 7,228 | 1,228 | $10.28 | 96,563 | 4,468 | 2,468 | $128.19 | $138.47 |
| Feb 2026 | 220,307 | 5,593 | 0 | $0.00 | 97,890 | 1,327 | 0 | $0.00 | $0.00 |
| Mar 2026 | 228,424 | 8,117 | 2,117 | $17.72 | 101,686 | 3,796 | 1,796 | $93.28 | $111.00 |
| Apr 2026 | 236,692 | 8,268 | 2,268 | $18.98 | 105,399 | 3,713 | 1,713 | $88.97 | $107.96 |
| May 2026 | 248,078 | 11,386 | 5,386 | $45.08 | 106,845 | 1,446 | 0 | $0.00 | $45.08 |
| Jun 2026 | 253,594 | 5,516 | 0 | $0.00 | 109,931 | 3,086 | 1,086 | $56.41 | $56.41 |
Rates & lease
- Mono per Page Rate
- 0.008370
- Color per Page Rate
- 0.051940
- Base Lease Payment
- $0.00
- Lease Term (months)
- 36
- Base Service Amount
- $155.00
- Mono Pages Included
- 6,000
- Color Pages Included
- 2,000
Shipping & toner
- Cost to Ship a Toner
- $0.00
- Black Toner Yield
- 0
- Color Toner Yield
- 0
- Waste Toner Container
- 0
- Total Cart. Shipped
- 0.0000
- Waste Toner
- 0.0000
- Est. Monthly Shipping
- $0.00
Other potential expenses
- Invoice Processing Fee
- $0.00
- Wipe Hard Drive Data
- $0.00
- Lease Return Fee
- $0.00
- Sales Tax Rate
- 0.00%
- Total Lifecycle Mono
- 216,000
- Total Lifecycle Color
- 72,000
Year-by-year average
| Monthly Service | Annual Service | Monthly Lease & Service | Annual Lease & Service | |
|---|---|---|---|---|
| Average Monthly Service Yr1 | $201.58 | $2,418.98 | $201.58 | $2,418.98 |
| Average Monthly Service Yr2 | $221.74 | $2,660.88 | $221.74 | $2,660.88 |
| Average Monthly Service Yr3 | $243.91 | $2,926.97 | $243.91 | $2,926.97 |
| Average Monthly Service Yr4 | $268.31 | $3,219.67 | $268.31 | $3,219.67 |
| Average Monthly Service Yr5 | $295.14 | $3,541.63 | $295.14 | $3,541.63 |
| 5-year total | $14,768.13 | $14,768.13 |
Rolling Meter Table (PageMAX — rollover credits)
| Meter Date | Mono Meter | Mono Total | Mono Bal. | Mono $ | Color Meter | Color Total | Color Bal. | Color $ | Service Total |
|---|---|---|---|---|---|---|---|---|---|
| Jul 2025 | 175,537 | 7,382 | 1,382 | $12.44 | 84,536 | 1,049 | -951 | $-50.40 | $-37.97 |
| Aug 2025 | 182,503 | 6,966 | 5,043 | $45.39 | 85,981 | 1,445 | -555 | $-29.42 | $15.97 |
| Sep 2025 | 188,255 | 5,752 | -248 | $-2.23 | 87,057 | 1,076 | -924 | $-48.97 | $-51.20 |
| Oct 2025 | 194,264 | 6,009 | 9 | $0.08 | 87,671 | 614 | -1,386 | $-73.46 | $-73.38 |
| Nov 2025 | 200,029 | 5,765 | -235 | $-2.11 | 90,326 | 2,655 | 655 | $34.71 | $32.60 |
| Dec 2025 | 207,486 | 7,457 | 1,457 | $13.11 | 92,095 | 1,769 | -231 | $-12.24 | $0.87 |
| Jan 2026 | 214,714 | 7,228 | 1,228 | $11.05 | 96,563 | 4,468 | 2,468 | $130.80 | $141.86 |
| Feb 2026 | 220,307 | 5,593 | -407 | $-3.66 | 97,890 | 1,327 | -673 | $-35.67 | $-39.33 |
| Mar 2026 | 228,424 | 8,117 | 2,117 | $19.05 | 101,686 | 3,796 | 1,796 | $95.19 | $114.24 |
| Apr 2026 | 236,692 | 8,268 | 2,268 | $20.41 | 105,399 | 3,713 | 1,713 | $90.79 | $111.20 |
| May 2026 | 248,078 | 11,386 | 5,386 | $48.47 | 106,845 | 1,446 | -554 | $-29.36 | $19.11 |
| Jun 2026 | 253,594 | 5,516 | -484 | $-4.36 | 109,931 | 3,086 | 1,086 | $57.56 | $53.20 |
Rates & lease
- Mono per Page Rate
- 0.009000
- Color per Page Rate
- 0.053000
- Base Lease Payment
- $37.00
- Lease Term (months)
- 36
- Base Service Amount
- $160.00
- Mono Pages Included
- 6,000
- Color Pages Included
- 2,000
Year-by-year average
| Monthly Service | Annual Service | Monthly Lease & Service | Annual Lease & Service | |
|---|---|---|---|---|
| Lifetime (locked rate) | $183.93 | $6,621.53 | $220.93 | $7,953.53 |